File types

Main file categories

Allocation files

Allocation files record the initial assignment of a plot or unit. They are typically the starting document in the file history.

Affidavit procedures

Affidavit-based files involve a sworn statement supporting a transfer or ownership claim. Requirements vary, so confirm current steps with the relevant office.

Balloted files

Balloted files are allocated through a selection process. Their status depends on the ballot outcome and the stage the file has reached.

Documentation sequence

The general transfer sequence

Transfer processing typically moves through these stages. Each office sets its own checklist, so treat this as orientation rather than a complete list.

01

Verify the file

Confirm the file category and current status with the relevant office.

02

Gather documents

Collect the identity, ownership, and file papers that the office requests.

03

Submit and review

Lodge the paperwork and allow the office to review it against its requirements.

04

Confirm the outcome

Obtain written confirmation of the transfer and any fees due at each stage.